Instructional Strategic Planning

Planning for the future teaching and learning in a district is vital to a district’s success. Hamilton County ESC facilitates a strategic planning process that focuses on how to meet the needs of all students.

School districts need to be proactive in planning for how best to meet the needs of their students over the next 5-10 years. Hamilton County ESC has a process that will guide a district in creating a long-range learning plan. Time is spent determining what teaching and learning will look like in the future in that district. This process includes reviewing current research on how students will be learning in the future. The impact of the plan will be measured in seeing the teaching and learning change over time.

This is a service that can be one of the most powerful processes in which a district can participate.

Bill Sears

Closing the Achievement Gap

Closing the achievement gap so that all students can be successful is a high priority for all districts. Hamilton County ESC has designed a process to analyze your district’s current data, and work with you to create a successful customized plan for improving student achievement.

This process includes:

  • data analysis;
  • guiding a district team to create a plan;
  • providing needed professional development and coaching;
  • collecting data required to demonstrate plan success and re-adjusting the plan if needed.

Our approach is customized to assure your district’s success at closing the achievement gap.

Karen Austin

Administrative Executive Coaching

Administrators need continuous support and mentoring. We can provide that needed support using highly experienced administrators to coach and mentor administrative leaders.

School districts need quality leaders. Districts select leaders they believe can be successful. That has a greater chance of being true if their new leaders are provided highly effective support. Hamilton County ESC has many highly experienced and successful consultants who can mentor and coach your district leaders.

Karen Austin

Technology Leadership, Planning, and Administration

Our instructional technology consultants can assist with planning the vision for technology in your district as well as support other administrative tasks related to technology and instruction.

We have experience creating short and long-range professional development plans, conducting instructional technology integration audits, leading and coordinating technology services, and organizing district initiatives.

Learn about additional technology services at

Arline Pique

Federal Program Support

We can provide consultation for federal program coordinators with support in planning, implementation, fiscal, guidance, comparability, Supplemental Educational Services, School Choice, Consolidated Continuous Improvement Plan, Implementation Management and Monitoring, and PACTS monitoring.

Hamilton County ESC stays current and connected to the Office of Federal Programs at the Ohio Department of Education in order to support schools across the region and Ohio.

Karen Austin

Gifted and Talented Services

We provide consultation  and coordination services to ensure that your district is current in meeting the needs of your gifted students.

Consultation Services

  • Planning and delivery of services
  • Consultation regarding compliance and technical assistance Learning Sessions for administrators
  • Development of curriculum documents
  • Legislative updates and Research Briefs
  • Communications including phone/email/Skype
  • Professional Learning Communities within and between districts
  • Support for gifted audits and service expansion
  • Professional development support and access to all gifted loan materials
  • High quality professional development for all teachers

Coordination Services

Coordination Services are provided directly to the district-appointed gifted and talented coordinator/administrator and gifted intervention specialists. With full coordination services, Hamilton County ESC accepts responsibility for striving to make sure that the district is compliant to all state and federal regulations.

Coordination includes all of the above listed in consultation services plus:

  • Testing and Identification
  • WEP Development
  • End of year document completion
  • Program evaluation
  • Acceleration and Placement
  • Parent and family supports

Karen Austin

Resident Educator Coordination

We can provide full coordination to assure district compliance with the Ohio Resident Educator Licensure Program.

Our coordinator will meet with the district representative to identify the mentor pool for both new and returning teachers. This coordinator will also assign mentors for years one and two along with registering them with CORE.

Your Hamilton County ESC Coordinator will:

  • communicate all training dates to the new mentors
  • provide orientation sessions to introduce any program updates/revisions
  • provide professional development
  • monitor Resident Educator and mentor progress
  • communicate updates and reminders to all Resident Educators and Mentors

Gary Gardella

Karen Austin

ESL and EL Services / Title III Consortium

The Title III Consortium makes available to districts who do not receive Title III funds directly (under $10,000) a means by which to access monies for the purpose of enhancing or expanding existing ESL programs, provide professional development for ESL and content teachers for English Learners (EL), have access to a library of appropriate materials for EL and ongoing consultation to districts regarding best practices for their English Learners. 

Any district in Hamilton, Butler, Clermont or Warren county may participate in the consortium regardless of their allotment from the Ohio Department of Education for an additional fee. Those districts will have access to the consortium library as well as professional development training and consultation. The consortium meets quarterly to discuss current topics, collaborate around best practices, and share state updates for ELs.

  • Professional Development in effective strategies for teaching ELs, which incorporates the SIOP model and other research-based strategies.
  • Training on English Language Proficiency Standards and OELPA
  • Access to Consortium Library (materials for students and teachers)
  • Professional development for teachers around current issues impacting EL warehouse of available ESL plans, policies and procedures
  • District level consultation for system-wide change for EL
  • Consultation regarding tiered level of supports for EL
  • Provide districts with current information from ODE and the Lau Center regarding EL populations
  • Consultation in developing EL improvement plans
  • Audit tool and consultation for best practices and compliance


Levels of Participation

Basic membership for districts required to participate:

  • Use of consortium library
  • Information from ODE regarding ELs
  • Quarterly meeting participation
  • Consultation regarding intervention, assessment and program questions
  • Assessment materials for initial identification of ELs

Level 1: District elective participation:

  • Use of consortium library
  • Information from ODE regarding LEP
  • Quarterly meeting participation
  • Consultation regarding intervention, assessment, and program questions (2 days)

Level 2: District elective participation:

  • Use of consortium library
  • Information from ODE regarding ELs
  • Quarterly meeting participation
  • Consultation regarding intervention, assessment and program questions
  • Consultation regarding establishment of new EL programs
  • System-wide professional development for EL populations (4 days)
  • Audit tool and consultation for best practices

Heidi Messbarger

Connie Reyes-Rau

Ohio Improvement Process (OIP)

The Ohio Improvement Process (OIP) is Ohio’s strategy for ensuring a systemic and coherent approach for building all districts’ and schools’ capacity in real and meaningful ways. The OIP is a label used to describe a structured process based on the use of a connected set of tools to make and sustain improvements in teaching and learning on a district-wide, regional and statewide basis.

We can assist with implementing the four stages of OIP:

  1. Identifying critical needs of the district and schools
  2. Developing a focused plan
  3. Implementing and monitoring the focused plan
  4. Evaluating the improvement process

Customized consultation/facilitation of the OIP may include all four stages or specific emphasis on a particular stage or stages.

Karen Austin

Interim Administrators

From time to time districts find themselves in a situation where they need to fill an administrative position for a short period of time due to unforeseen circumstances. As a result, districts are better off filling the position on an interim basis and then waiting until the end of the school year to pursue a new full-time person when the pool of candidates is more robust.

At Hamilton County ESC, we maintain a pool of experienced retired administrators who are willing to fill-in for these interim positions. They enjoy getting back into the educational setting for a specific period of time. We have provided interim superintendents, assistant superintendents, business managers, special education directors, curriculum directors or specialists, and building administrators. They are employed by Hamilton County ESC as part-time casual employees as the positions arise.

Bill Sears

Steve Kramer